Program Assistant

Open Society Foundations

The Open Society Foundations work to build vibrant and tolerant societies whose governments are accountable and open to criticism, whose laws and policies are open to debate and correction, and whose political institutions are open to the participation of all people. We seek to strengthen justice and the rule of law; broaden respect for human rights, including the rights of minorities; encourage pluralism and a robust diversity of opinion; deepen democratic practice and participation; expand economic equity; support effective governance; and invest in individuals, public and private organizations, and social movements that advance these goals.

We are a global network of foundations committed to local knowledge and national expertise. Our network includes national foundations, regional foundations, and other geographic programs operating in more than one hundred countries. At the same time, many programs with global reach operate from our four headquarters in Europe and the United States, including programs on digital information, documentary photography, drug policy, early childhood, education, fellowships, fiscal governance, higher education, human rights, international migration, justice, public health, scholarships, think tanks, and women’s rights. In addition to making grants to organizations and individuals, the Open Society Foundations engage in policy advocacy, legal advocacy and litigation, program-related investing, and public communications, as well as providing direct assistance to governments. Most programs and foundations in the network are governed or advised by their own boards.

The Open Society Foundations are the global philanthropies of George Soros, who, as chairman, plays an active role in the work of the foundations. 

Job Profile

The program assistant will provide overall administrative and programmatic support to the Scholarship Programs. Work is carried out under general supervision.

Responsibilities include the following:

  • Perform administrative duties, including: responding to incoming calls and requests from the general public; preparing expense reports; and generally assisting in program administration;
  • Draft/edit routine correspondence and memoranda, send standard letters to grant applicants, and ensure that grant documentation, supporting documentation, and docket memos are in order;
  • Assist in scheduling appointments and calls, and arrange travel and meetings for staff, including coordinating with conference organizers;
  • Organize logistics of meetings and workshops (travel arrangements, materials, minutes);
  • Work with other departmental staff to ensure effective data entry related to grant processing;
  • Track contracts and grant payment requests for program initiatives;
  • Review grant applications and grant reports as requested to ensure documentation is complete;
  • Coordinate with grants management, and follow up with grantees on overdue reports; 
  • Assist in preparing the annual budget submission for department—collect data and work with programs to ensure its accuracy;
  • Maintain and update the relevant department files and databases.
  • Bachelor’s degree from a four-year college or university, and one to three years of relevant experience or training, or equivalent combination of education and experience;
  • NGO or foundation experience/interest in international education and/or human rights preferred;
  • Excellent written, verbal, organizational, analytical, and interpersonal skills;
  • Excellent computer skills, proficient in Microsoft Office;
  • Excellent listening and communication skills with sensitivity to cultural communication differences;
  • Show discretion and ability to handle confidential issues;
  • High level of self-motivation and at ease working independently when necessary;
  • Poised, works well under pressure, and attentive to detail;
  • Flexibility and willingness to work simultaneously on a wide range of tasks and projects and ability to prioritize tasks;
  • Pleasant, diplomatic manner and disposition in interacting with senior management, co-workers, and the general public.
Work Environment and Physical Demands

Essential functions are typically performed in an office setting with a low level of noise. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Commensurate with experience. Excellent benefits package.
Application Instructions

Please email resume and cover letter with salary requirements by October 3, 2014, to:  Include job code in the subject line: PA-SP.